Privacy Policy
Last updated: March 15, 2026
At ChMS, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our church management platform.
At ChMS, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our church management platform.
1. Information We Collect
We collect information you provide directly to us, including:
- Personal information (name, email address, phone number)
- Church organization details
- Member data you enter into the system
- Contribution and financial records
- Communication preferences
We also automatically collect certain information when you use our services, including usage data, device information, and log data.
We collect information you provide directly to us, including:
- Personal information (name, email address, phone number)
- Church organization details
- Member data you enter into the system
- Contribution and financial records
- Communication preferences
We also automatically collect certain information when you use our services, including usage data, device information, and log data.
2. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our services
- Process transactions and send related information
- Send technical notices, updates, and support messages
- Respond to your comments, questions, and requests
- Monitor and analyze trends, usage, and activities
- Detect, investigate, and prevent fraudulent transactions and other illegal activities
We use the information we collect to:
- Provide, maintain, and improve our services
- Process transactions and send related information
- Send technical notices, updates, and support messages
- Respond to your comments, questions, and requests
- Monitor and analyze trends, usage, and activities
- Detect, investigate, and prevent fraudulent transactions and other illegal activities
3. Data Sharing & Disclosure
We do not sell, trade, or otherwise transfer your personal information to third parties except:
- With your consent
- To comply with legal obligations
- To protect our rights and prevent fraud
- With service providers who assist in our operations (under strict confidentiality agreements)
We do not sell, trade, or otherwise transfer your personal information to third parties except:
- With your consent
- To comply with legal obligations
- To protect our rights and prevent fraud
- With service providers who assist in our operations (under strict confidentiality agreements)
4. Data Security
We implement appropriate technical and organizational measures to protect your data, including:
- 256-bit SSL encryption for data in transit
- AES-256 encryption for data at rest
- Regular security audits and penetration testing
- Role-based access controls
- Secure cloud infrastructure with redundant backups
We implement appropriate technical and organizational measures to protect your data, including:
- 256-bit SSL encryption for data in transit
- AES-256 encryption for data at rest
- Regular security audits and penetration testing
- Role-based access controls
- Secure cloud infrastructure with redundant backups
5. Data Retention
We retain your data for as long as your account is active or as needed to provide services. You may request deletion of your data at any time. Upon account termination, we will delete or anonymize your data within 90 days, except where required by law.
We retain your data for as long as your account is active or as needed to provide services. You may request deletion of your data at any time. Upon account termination, we will delete or anonymize your data within 90 days, except where required by law.
6. Your Rights
You have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion of your data
- Export your data in a portable format
- Opt-out of marketing communications
- Lodge a complaint with a supervisory authority
You have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion of your data
- Export your data in a portable format
- Opt-out of marketing communications
- Lodge a complaint with a supervisory authority
7. Cookies & Tracking
We use cookies and similar technologies to improve your experience. You can control cookie preferences through your browser settings. Essential cookies required for the service cannot be disabled.
We use cookies and similar technologies to improve your experience. You can control cookie preferences through your browser settings. Essential cookies required for the service cannot be disabled.
8. Changes to This Policy
We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.
We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.
9. Contact Us
If you have questions about this Privacy Policy, please contact us at:
Email: churchsmartly@gmail.com
Address: Nairobi, Kenya
If you have questions about this Privacy Policy, please contact us at:
Email: churchsmartly@gmail.com
Address: Nairobi, Kenya